Learn and Do

I sometimes turn to Lynda.com for video tutorials on technical matters but it’s expensive. And recently, I have discovered that there are many other things that I can comprehend quickly and easily with a quick video tutorial. For example, we are planning to roll our own sushi tonight at home. I have a Japanese cookbook and all the supplies and I’ve eaten enough sushi that I have a pretty good idea what it should taste like and what’s in it. But the last time I did this, I realized I had a few questions about rolling. So this time, I sat down for a quick lesson at VideoJug.com. A Quick search brought me to a charming, quick, and informative video of a sushi chef preparing a California roll. It answered all my questions while my sushi rice was cooking. The site’s tagline is Life Explained. On Film. And it does just that on a wide range of topics from sex and dating to parenting, home repairs, pets, technology, and more.

My rice is ready so I’m off to roll sushi.

Managing Email Quagmires

Sometimes it’s the little things that mess up your day. For me, these little things usually come in over email. I like to check my email. It’s a little social tether to the world outside my home office. And I usually do it first thing in the morning. It gets me to my desk and gives me something to that I can handle before the coffee kicks in. But sometimes tasks or projects come in over email that are too big to tackle in the time I allot for my morning email check. And—until recently—I didn’t know what to do about those. I tried flagging them. I tried dealing with everything immediately or marking the onerous-task emails as unread. But this either made me unable to manage my time or inevitably let some requests slip down to the never-look-again territory of “Off the Screen.” And once that happened, they would be forgotten forever.

And then I discovered Sandy. Though Sandy is digital and lives online, she is my new personal assistant. She’ll do all sorts of things…or, well, she doesn’t actually do anything but she will remind me to do things. Sometimes that’s enough.

Her specialty is email. I signed up, got a private email address for Sandy and started including her in my email conversations. So, say an editor sends me an email asking for some screen shots to go with something I’ve written. That’s too big a task to do in the 30 minutes I have to read email. And the project isn’t in a big rush anyway. I know I’ll have time later in the day but I might forget between now and then. (This has happened to me enough that I know it will happen again.) So I reply to the email and copy Sandy. Like this:

Hey Jane,

Sure, I’ll get you those screens by Friday, okay?

Sandy, remind me today at 4pm to get these screens for Jane.

Thanks,

Christina

And, like an efficient secretary, Sandy will send me an email at 4 with this reminder—including the original email. If that’s still not a convenient time, I can just respond to Sandy with orders to snooze the reminder for another hour. She is a very helpful gal, this Sandy. In fact, I’ve only touched the surface of the stuff she’ll do. And she’s free.

A Reader with a Mess on Her Hands

Dear Geek Girlfriend,

You’ve been trying to organize your life, how do you organize your computer? Yesterday, while trying to find electronic clips to forward someone, I wasn’t sure if they were in my Clients folder or my Writing folder…or on my old computer. I feel like I’m becoming organizationally challenged. For example, I have various fiction and non-fiction writing projects, clients, writing groups, drafts of articles, lists of book agents (some who I have submitted project A to and some I’ve submitted project B to), contacts, e-mails, school work, class work, projects, ideas, etc.! I’ve just dumped my filing cabinet out on the kitchen table to organize the files. I’d love to find something similar cleaning process to do with my computer. And I’d love to migrate to a fancy PDA, but won’t bring myself to do it until I’ve straightened out this virtual mess.

Help! Any programs you can recommend? Any advice?

Miss Messy Desktop

Dear Miss Messy,

I’m so glad you asked this. I have spent a ridiculous amount of time thinking about how to organize my virtual files. It has taken me years to work out my system but it finally works for me and is very simple. Every computer has a directory (or folder) structure that starts at the root name of the hard drive. Usually your internal hard drive is called C:/. Windows comes with its own ideas about organization—buried in a folder called Users—but I ignore it completely. I write several blogs, have several fiction projects, manage most of our domestic bills and property, own a rental property, take a few virtual classes, run a business with my husband, and work as a magazine and book writer. Every aspect of my life gets a folder that starts with “@” so that it will always be at the top of a list when I choose File/Open from any program and so that it is clear what files are my data files and what are program files. It looks like this:

I use folders within those folders liberally as well. For example, inside the folder @Work, which holds everything I consider to be part of my day job, I give every client a folder. And inside every client folder, I give every project a folder. So if I wrote a piece for Family Circle last year called “Games for Kids,” I would find everything related to that project in @Work/Family Circle/Games for Kids. And when a project starts to feel unwieldy, I break the project file down even further. This depends on the project but I might break a book down into sub-folders like Research, Drafts, Revisions, Copy Edit, and Layout, Sale and Marketing. And some of those sub-folder probably have folders of their own. Revisions, for example, has a folder for each chapter.

When I move from one computer to another, I copy that organization structure—intact—from the old computer to an external hard drive and attach it to my new computer. So that also archives everything every few years.

There are also a couple of tools I find useful.

Picasa is terrific for instantly indexing all the image files on a computer automatically and visually. Invaluable. And it’s free!

Google Desktop (also free) does for your desktop what Google does for the Internet.

And Microsoft Office OneNote has helped me reign in all those scraps of ideas, Web research, notes on travel plans, financial information, passwords, and conversation notes. I started using it last year and could no longer live without it. In fact, I think I will have to write a post just about OneNote soon.

I’m also looking for more ideas on this, though, so suggestions are welcome.

A Bear that Rides Shotgun

Compusa (Systemax, Inc.)

 

 

Once in a while a technology comes along that I just have to have. And Pink Tentacle covered just the thing recently. It’s a robotic Teddy Bear that’s also a GPS and breathalyzer test. It rides shotgun, gesticulating as it gives directions. “Turn right,” it says, pointing. If you pat its head, it will tell you about nearby landmarks. But the part I like best is this: If you get behind the wheel after imbibing, he will shriek, “You haven’t been drinking have you?”

Unfortunately, this little guy is only a prototype. So I can’t get my husband one for Father’s Day. Too bad. That would be so much fun to watch.

Nothing is Obvious

I got this letter from a reader earlier this week:

Dear Geek Girlfriend,

I am bringing my iPod on an upcoming vacation but I’m not bringing my laptop. I usually recharge my player by connecting it to my Mac. And I just realized that I have no idea how to recharge it without my computer. It didn’t come with any other charger. Can I charge it on the Windows PC that will be at the vacation house? I’m sorry if this is a dumb question.

Maureen

Dear Maureen,

This is a very good question. In fact, I don’t think there are any dumb questions when it comes to technology. This stuff is being invented as we speak so why should we consumers already know the answers? That’s what’s cool about it. If you decide today, “I’m going to be a Geek Goddess!” And you are open to new ideas. You can quickly be on nearly equal footing with someone who’s been a geek for years simply because the technology changes every day. This is why kids are such quick studies on technology. They don’t tell themselves they should already know something. They just jump in and play.

As for charging the iPod. You have several choices. Yes, according to Apple, you can charge it on the Windows PC at the vacation house. If your vacation didn’t include a PC, though, you could also get a wall chargerfor it. These are sold as an accessory and there are lots of options. I also like universal chargers that are easy to pack along and let me charge all my gadgets at once. In particular I like the Callpodcharger, which has travelled with me on all sorts of great vacations and keeps my charging station at home in order too.

p.s. Do you have a question for the Geek Girlfriend? Email me at christina (at) geekgirlfriends (dot) com. You will win yourself one of my cute new tank tops if I use your question here. You can also click on the shirt to buy yourself one.

Overstock.com, Inc.

 

Video Camera in My Pocket

I got in the cutest little video camera today: Flip Mino ($179.99). You may have seen its predecessor: The Flip. Well, Mino is smaller (3 ounces), cuter, has a nicer LCD screen, and slicker controls. But the best part is how insanely easy to use it is. Turn it on, point, and press the big red button to film. You can even zoom in a little. There are certainly video cameras on the market with niftier function, higher resolution, and greater storage capacity. (Mino will store 60 minutes of video.) But this is a gadget you can throw in your purse and whip out when the kids are being goofy, your sister gets a bit too tipsy, or your husband floods the kitchen trying to “fix” the plumbing.

And when it comes to posting this embarrassing footage on your Web site or social network, it couldn’t be easier: Hit a button and a pop-up USB plug shoots out. Plug that in to your USB port and it automatically runs the software that’s installed on the camera so you can view, edit, or upload. Sweet.

The Flip Mino doesn’t officially launch till tomorrow but you heard it here first…”Off the record, on the QT, and very hush-hush.”

 

 

 

 

The To-Do List that Runs My Life

Today I want to tell you about my to-do list. No, I’m not going to rant about how long it is—though it is. I want to brag about how cool it is.

I have long been a devotee of Life Balance, which is a to-do list program that helps me to keep sight of those big, fuzzy goals that often get lost among the minutia of dry cleaning, email, and deadlines. It’s more than a to-do list, in fact, it’s a school of thought. Sure it helps me to remember to take out the trash, pay bills, and file my taxes. It also reminds me that I should spend time with my family, take care of my health, or take a minute to focus on the novel I’ve always wanted to write. I can’t say Life Balance is responsible for the happy fact that my life is going in a direction I like: I have a book due out in January and another (that novel) in search of an agent. Life Balance is just a bit of code. But the school of thought it represents every day when I look at it, is why I’m living the life I want instead of merely reacting to the life that comes at me.

The basic premise of this school of thought is you have to sit down and decide what you want. Then, like everything else you hope to get done, make it a task on your to-do list. So, for example, when I decided I wanted to write a book and get it published, I put on my to-do list: Write and Sell a Book. Of course, that’s too big a task to do in an afternoon. A million small tasks lead up to that. So, as I thought of them, I added them as sub-tasks under that big umbrella. I gave this task a realistic deadline (and was permissive about changing it). Then I told Life Balance this task was essential to my existence. So, despite my natural tendency to go weeks without taking action on this project, my to-do list pushed me toward taking small daily steps toward my goal. That is a gross oversimplification of how this works but it will suffice.

I have long wished, though, that Life Balance had an online component: Being able to use it from any computer would be sweet. Email reminders would be helpful. The ability to text-message (or Jott) ideas as they come to me would be even nicer. So I was thrilled to try out Toodledo.com last week. It operates on a similar idea but lives completely online. It also works closely with Jott so I can send ideas to it even if they come to me while I’m on a walk or driving. It also operates as a gadget inside my Google Calendar so that I can have a running to-do list there. It accepts to-do’s via email. And it allows me to tie my actions to my larger goals the way Life Balance does so that I can see where I’ve been and where I’m going.

I have not decided to leave Life Balance in favor of Toodledo.com but so far I see no reason to choose. I have two kids and too many projects. I need all the help I can get.

drugstore.com

Hooked on Jott

Last week I started using some Web tools to help keep my life in order. And I will cover them here one at a time over the next few days. Today I want to start with Jott.com because—after a simple 5-minute sign up—it gave me an instant feeling of control. Not the “I’m your boss!” sort of control. The “Whew, I can relax because I have it together,” brand. I think an example will explain it best.

I avoid the library. I feel guilty about it—especially when it comes to the kids—but that’s the way it is. When we check out books, we tend to forget about them till they are so long overdue that the fees could buy us a pied-à-terre in a third-world country. But over the weekend I had no choice: my daughter’s school project required library books. As we were checking out her books, I whipped out my cell phone and called the Jott number I had plugged in when I set up my free account. It asked me what I want to Jott and I said, “Google Calendar.” Then it prompted me for a date and time. Once we had that settled, I told it, “Return library books.” And it transcribed that and dropped it on my calendar on the day the books need to go back. I was sorted before we got to the car. I’ve been using Jott for about four days and calling reminders in to myself has become a reflex. And I can feel myself relaxing just a little every time I realize I don’t have to try and remember something.

It will also transcribe Twitters, email reminders to me on specific dates, put things on my to-do list, keep running shopping lists, and do lots of other stuff—all via a quick phone call. Can you feel the organization?

Radar: Subscribe & Save!

Getting Greener All the Time

I’ve been on a bit of a rant lately about the challenge of being both Greenie and Geeky. So it seemed like HP felt my pain when they sent me a press release announcing that their new Deskjet D2545 printer is made mostly (83 % of its weight) from recycled plastic. It also has a one-touch button so you can kill a print job instantly if you accidentally print out 97 pages from a Web page. Even the package the printer comes in is completely recyclable. Why, even the printer cartridges it uses are made from plastics collected through the HP Planet Partners recycling program. This printer is actually part of a big green effort from HP that they have dubbed the HP Eco Solutions Program. It is “a company-wide effort created to help customers identify environmental initiatives, products, solutions and services designed with the environment in mind,” according to the press release.

This green goodness won’t hit you in the wallet either since the printer retails for $44.99.

I normally prefer to put hands on products before recommending them here but review units aren’t available at the moment and I thought you might want to know about all this greenness. I’ll post an actual review when I can.

 

Go Green!

Out With the Old

Computer manufacturers have started to listen to us women when it comes to building computers that not only possess the power, speed, and crisp displays that everyone wants, but that deliver in the style department as well. This is all great news, until you find yourself burdened with old technology you no longer want. And then you discover a dark side to all this innovation.

Like most things in life (except children), bringing something new into your home means last year’s model has to go. If you’re shopping for a new computer, you may also be faced with the chore of getting rid of something that’s surprisingly difficult to dispose of. The end of life that all electronics face (much too quickly) has been plaguing corporations for years. Now it’s our turn.

Computers are full of nasty stuff—including cadmium, lead, and mercury—that leach toxins into the water supply or atmosphere if dumped in the landfill or burned. Since we have pretty stringent laws about disposal in the United States (compared to some parts of the world), much of our cast-off electronic equipment ends up in the landfill of poor countries, where it is burned or left to molder, and endangers the health of already impoverished people who didn’t even benefit from those electronics in the first place. The Basel Action Network, a Seattle-based network of advocates focused on the trade in electronic waste, roughly estimates that “10.2 million obsolete computers with monitors are exported each year.” Though no one is really certain of the exact numbers, the problem is huge and growing.

I find this upsetting and try to do whatever I can about it, which as a consumer means buying carefully and trying to find a new use for electronics that have outgrown their original purpose before I attempt to dispose of them. And when it is time to chuck electronics, I do so as responsibly as possible, even if that means I have to shell out a little money to make sure they get recycled instead of dumped. (Computers are difficult to recycle and it seems that even much of our supposedly recycled electronic waste simply ends up poisoning someone else’s backyard, but I do what I can.) Even if you’re okay with thoughtless planetary destruction, your local trash collector will probably refuse to take old computer equipment anyway.

I tend to upgrade computers when they become annoying to me but before they are completely useless. My kids, mother, and local schools all love this about me. Every time I upgrade, someone gets a hand-me-down. When my daughter was in preschool, for example, I got rid of my then-old-to-me computer by installing a handful of kid games on it and setting it up in her classroom as a “play station” right next to the blocks and water table. (I asked the teachers and administrator first and, yes, the school was a non-profit and I took a tax deduction.) The next time I went in the classroom, the kids presented me with a giant thank you card and an adorable group hug. They were thrilled to get the computer and I felt like a hero. There are lots of people who might want your cast-offs and who will put them to good use. A teenage geek might want to pull out the memory and use it for his latest world-domination project. A lonely grandmother in your neighborhood might want to get on the Internet and need a hand doing it. The senior center might like an extra email station. The trick here is to move quickly. Don’t shove the thing in a closet to deal with later. The older a computer is, the more challenging it becomes to find it a good home.

If you don’t know anyone who wants your old gear, the National Cristina Foundation will find a needy home for a computer with a little life left in it (i.e., a computer that is less than five years old). Log on, answer a few questions about your computer, and this non-profit will find someone in its national network that needs just such a thing. Or list it at Freecycle or craigslist to see if some geek-in-training is looking for free parts.

If your computer is very old or hopelessly broken, recycling it may be your only option. (Though if you think it might just be old enough to be a museum piece, list it on craigslist just to see what happens. Maybe it has attained collector status.) You can search for a local computer recycler through the Basel Action Network. Or try the manufacturer. Many computer manufacturers are making an effort to help clean up this electronic mess—or at least prevent further mess. (In fact, planning for responsible end-of-life disposal is something I consider when I buy a computer. Can we all support new green technologies, please?)

Dell will take your old computer away for free if you’re buying a new one (or for a small fee if you aren’t). Hewlett-Packard recently hauled away my old CRT monitor (and promised to recycle it responsibly) for a $17 shipping fee. They sent a shipper to pick it up at my door; all I had to do was slap a label on it, which seemed a fair arrangement. My monitor was too old to qualify for the company’s trade-in program, which lets you sell back your old equipment in exchange for newer stuff, but I did get a coupon for $20 off at the company’s online store, so I was pretty pleased. Apple will take back and recycle your old computer free of charge if you are buying a new one. Gateway will take back your old stuff in exchange for a discount on new purchases, and you can quickly find out what your gear is worth in a trade-in. The company also offers recycling services. There are more of these programs launching every day, so check with your old computer’s manufacturer or the company you plan to buy from. If they don’t offer any recycling services, maybe you would rather buy from a company that cares about that toddler in Lagos who is breathing in our e-waste with his breakfast every day?

This is an excerpt from my upcoming book: Every Woman’s Guide to Technology [working title]. Look for it in January or click the Subscribe page to get my feed and announcements.

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